Office Manager / Team Assistant

Permanent employee, Full-time · Berlin

Join the ride!

Do you love organizing, bringing people together, and making sure everything runs smoothly? Are you the type of person who always has a smile on your face, fresh ideas in your pocket, and the drive to take ownership? Then this role is for you!

We’re looking for an Office Manager / Team Assistant who will be the true office owner, the person who takes responsibility for making sure everything in and around the office works perfectly. From greeting guests and managing facilities to organizing team events, supporting light HR tasks, and keeping our colleagues happy, you’ll be the face of our company and help take our employee experience to the next level.

Your Responsibility

✨ Daily essentials

Make sure kitchens are stocked with drinks and snacks
Welcome guests and visitors with a smile
Handle incoming and outgoing mail
Be the first point of contact when something isn’t working – and coordinate solutions

✨ Weekly / monthly

Order food, beverages, and office supplies
Manage employee benefits
Organize our monthly All Hands and other team events
Manage the office budget

✨ Projects & ad-hoc

Organize summer & winter company parties, surprises, and fun initiatives
Support office moves or setting up new departments/teams
Act as main contact person for cleaning services, facility management, and landlord
Help shape the office culture and be our feel-good manager

✨ Team Assistant & HR support

Answer emails from candidates and coordinate interviews
Make sure meeting rooms are set up for external guests (e.g., candidates) with drinks & snacks
Support onboarding of new colleagues (welcome packages, desk setup, first-day tour)
Assist with light HR/recruiting tasks and small admin projects

Your Experience

You speak and write fluently in both German and English at C1 Level (this is essential)
You love organizing, planning, and taking ownership
Multitasking? No problem, you know how to set priorities
Strong interpersonal skills and friendly, open communication style
A solution-oriented and hands-on “we can do it” mindset
Comfortable with Google Workspace & Office tools; project tools (Asana, Miro) are a plus
Strong organizational skills and ability to set priorities
Discretion and reliability when handling sensitive information
Experience as a coordinator/ customer care / hospitality / hotellerie/ event management is a big plus

Benefits

Mobility: Choose between monthly MILES credits or the Deutschlandticket.
Fitness: Enjoy a subsidized Urban Sports Club membership for your physical and mental well-being.
Discounts: Access 1,500+ providers for discounts on sneakers, theater visits, and more.
Retirement: Secure your financial future with our attractive pension plan.
Growth: We prioritize personal development through knowledge sharing and training opportunities (with the support from our HR Team and the Team Leads).
Social Impact: We dedicate a portion of our revenue to support regional social projects, actively contributing to the well-being of society and the environment. #milescharity

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About us

OUR VALUES
Our MILES values are the basis of our daily work and what makes us a team. They define how we treat each other at MILES and how we strive to bring the best of ourselves to our customers.
Here is a brief insight into what you can expect from us in your day-to-day:

Passion: Be yourself, have fun, and enjoy what you do.
Ownership: Strive for excellence and surprise yourself.
Resourceful: Be pragmatic. Use what we have first.
Curiosity: Feel free to challenge the status quo and be willing to adapt.
Support: Support each other and proactively ask for help.
Empathy: Always consider the position others are in.

ABOUT MILES
We are the leading car sharing provider in Germany and also offer long-term car subscriptions. Thanks to our cooperation and charity activities, part of our turnover goes towards regional and social projects.
At MILES, we believe in a world in which mobility is shared, sustainable, and accessible to all. With our offer, we create an alternative to private car ownership, reduce the number of vehicles on the roads, and positively contribute to urban life.
Become part of our diverse team, bringing talented people from over 50 countries together, each with their own experiences and ideas.

GOOD TO KNOW
Don't have a MILES account yet? With the code JOINUS15, you will receive €15 starting credit when you register for the first time. Enjoy the ride!

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Your application

We appreciate your interest in MILES Mobility GmbH. Please fill in the following short form. Should you have any difficulties in uploading your files, please contact us by mail at jobs@miles-mobility.com